The Annual General Meeting of Old Mutual plc (the "Company") will be held in the Presentation Suite, 2nd Floor, Old Mutual Place, 2 Lambeth Hill, London EC4V 4GG on Wednesday 11 May 2005 at 11.00 a.m. for the following purposes:
1 To receive and adopt the directors' report and audited financial statements of the Group for the year ended 31 December 2004.
2 To declare a final dividend of 3.5p per ordinary share.
3 (i) To elect Mr R P Edey as a director of the Company;
(ii) To elect Professor W L Nkuhlu as a director of the Company;
(iii) To re-elect Mr C D Collins as a director of the Company;
(iv) To re-elect Mr J H Sutcliffe as a director of the Company.
4 To re-appoint KPMG Audit Plc as auditors to the Company.
5 To authorise the Audit Committee to settle the remuneration of the auditors.
As special business, to consider and, if thought fit, pass the following resolutions, those numbered 6 and 7 as Ordinary Resolutions and those numbered 8, 9 and 10 (i) to (iv) as Special Resolutions:
ORDINARY RESOLUTIONS
6 To approve the Remuneration Report in the Company’s report and
accounts for the year ended 31 December 2004.
7 That, pursuant to section 80 of the Companies Act 1985, and in substitution for any previously existing authority under that section insofar as not already used, the directors be and they are hereby authorised generally and unconditionally to allot relevant securities (as defined in the said section 80) up to an aggregate nominal amount of £38,544,000 provided that:
(i) this authority shall expire at the end of the next Annual General Meeting of the Company; and
(ii) the Company may before such expiry make one or more offers or agreements which would or might require securities to be allotted after such expiry and the directors may allot relevant securities in pursuance of such offers or agreements as if the authority hereby conferred had not expired.
SPECIAL RESOLUTIONS
8 That, subject to the passing of the immediately preceding resolution,
the directors be and they are hereby authorised to allot equity
securities, within the meaning of section 94 of the Companies Act
1985, up to a maximum nominal aggregate amount of £19,272,000
for cash and/or where such allotment constitutes an allotment of
equity securities by virtue of section 94 (3A) of that Act, as if section
89 (1) of that Act did not apply to any such allotment. This authority
shall expire at the end of the next Annual General Meeting of the
Company, save that the Company may before such expiry make one
or more offers or agreements which would or might require securities
to be allotted after such expiry and the directors may allot equity
securities in pursuance of such offers or agreements as if the
power conferred hereby had not expired.
9 That the Company be and is hereby authorised in accordance with section 166 of the Companies Act 1985 to purchase Ordinary Shares of 10p each in the Company (“Ordinary Shares”) by way of market purchase (as defined in section 163 (3) of the Companies Act 1985) upon and subject to the following conditions:
(i) the maximum number of such Ordinary Shares which may be purchased pursuant to this authority (when aggregated with any purchases made pursuant to any of the contingent purchase contracts referred to in Resolutions 10 (i) to (iv) below) shall be 385,442,000;
(ii) the minimum price which may be paid for any Ordinary Share is 10p and the maximum price (exclusive of expenses) which may be paid for such Ordinary Share is not more than 5% above the average of the middle market values taken from the London Stock Exchange Daily Official List for the five business days before the date on which such Ordinary Share is contracted to be purchased;
(iii) such authority shall continue for a period of 12 months from the date hereof (or until the conclusion of the Company’s Annual General Meeting in 2006, whichever is the earlier), provided that any contract for the purchase of any such Ordinary Shares which is concluded before the expiry of the said authority may be executed wholly or partly after the said authority expires; and
(iv) all Ordinary Shares purchased pursuant to the said authority shall either:
(a) be cancelled immediately upon completion of the purchase; or
(b) be held, sold, transferred or otherwise dealt with as treasury shares in accordance with the provisions of the Companies Act 1985.
10 That the following contingent purchase contracts, in the respective forms produced to the meeting (or with any non-material amendments thereto which the directors may consider to be necessary or desirable), each be and is hereby approved in accordance with section 164 of the Companies Act 1985 and that the Company be and is hereby authorised to make off-market purchases of its shares pursuant to each such contract for a period of 12 months from the date hereof (or until the conclusion of the Company’s Annual General Meeting in 2006, whichever is the earlier):
(i) contract between the Company and Merrill Lynch South Africa (Pty) Limited pursuant to which the Company may make off-market purchases from Merrill Lynch South Africa (Pty) Limited of up to a maximum of 385,442,000 Ordinary Shares of 10p each in the Company (“Ordinary Shares”) in aggregate (such maximum number to be reduced by any purchases made pursuant to the authority in Resolution 9 above or any of the other contingent purchase contracts referred to in Resolutions 10 (ii), (iii) and (iv));
(ii) contract between the Company and Investment House Namibia (Pty) Limited pursuant to which the Company may make off-market purchases from Investment House Namibia (Pty) Limited of up to a maximum of 385,442,000 Ordinary Shares in aggregate (such maximum number to be reduced by any purchases made pursuant to the authority in Resolution 9 above or any of the other contingent purchase contracts referred to in Resolutions 10 (i), (iii) and (iv));
(iii) contract between the Company and Imara Edwards Securities (Private) Limited pursuant to which the Company may make off-market purchases from Imara Edwards Securities (Private) Limited of up to a maximum of 385,442,000 Ordinary Shares in aggregate (such maximum number to be reduced by any purchases made pursuant to the authority in Resolution 9 above or any of the other contingent purchase contracts referred to in Resolutions 10 (i), (ii) and (iv));
(iv) contract between the Company and Stockbrokers Malawi Limited pursuant to which the Company may make off-market purchases from Stockbrokers Malawi Limited of up to a maximum of 385,442,000 Ordinary Shares in aggregate (such maximum number to be reduced by any purchases made pursuant to the authority in Resolution 9 above or any of the other contingent purchase contracts referred to in Resolutions 10 (i), (ii) and (iii)).
By order of the Board
Martin C Murray
Group Company Secretary
28 February 2005
Registered Office:
5th Floor
Old Mutual Place
2 Lambeth Hill
London EC4V 4GG
Notes:
1 A member of the Company entitled to attend and vote at the meeting
may appoint (a) proxy(ies) to attend and, on a poll, vote on his or her
behalf. A proxy need not be a member of the Company. A member
who holds shares through Old Mutual Nominees may instruct the
nominee company to vote on his or her behalf or request such nominee
company to appoint him or her as proxy to enable him or her to
attend the meeting in person (Old Mutual Nominees is Old Mutual
(South Africa) Nominees (Pty) Limited, Old Mutual (Namibia)
Nominees (Pty) Limited, Old Mutual Zimbabwe Nominees (Private)
Limited or Old Mutual (Blantyre) Nominees Limited, if shares are
held through the Group’s nominee on the South African, Namibian,
Zimbabwe or Malawi register respectively). Beneficial shareholders
who have dematerialised or immobilised their shareholdings in
STRATE, other than through Old Mutual Nominees, may provide
their CSDP or broker with voting instructions in accordance with
the applicable custody agreement or may apply to that CSDP or
broker for a letter of representation from the registered shareholder
to enable them to attend the meeting in person.
CREST members who wish to appoint a proxy or proxies for the Meeting and any adjournment(s) of the Meeting may do so by utilising the procedures in the CREST manual. In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a “CREST Proxy Instruction”) must be properly authenticated in accordance with CRESTCo’s specifications and must contain the information required for such instructions, as described in the CREST manual. CREST personal members or other CREST sponsored members, and those CREST members who have appointed (a) voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
2 Pursuant to Regulation 41 of the Uncertificated Securities Regulations 2001, the Company gives notice that only those shareholders entered on the register of members of the Company at 6.00 p.m. (UK time) on 9 May 2005 will be entitled to attend and to vote at the Annual General Meeting in respect of the number of shares registered in their name at that time. Changes to the entries on the register after that time will be disregarded in determining the rights of any person to attend or vote at the meeting.
3 To be effective, the form of proxy or, as the case may be, the voting instruction form in favour of Old Mutual Nominees (see note 1 above) and the power of attorney or other authority (if any) under which it is signed, or a notarially certified copy of such power or authority, must be received at the return address specified on the envelope enclosed with the form of proxy or voting instruction form or by the Company’s Registrar, Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol BS99 7NH by not later than 11.00 a.m. (UK time) on 9 May 2005. If no return envelope is enclosed with the voting instruction form, this will be because the records available to the Company show your shareholding to have been dematerialised in the context of STRATE through a CSDP or broker other than under the Issuer-Sponsored Nominee Programme. In that case, you should contact your CSDP or broker to ascertain the return address for it to process your voting instructions. It is recommended that, because of the requirement for votes in relation to shares dematerialised or immobilised in the context of STRATE to be collated through CSDPs and brokers and then reconciled through PLC Nominees (Pty) Limited, voting instructions by beneficial owners of such shares be submitted so as to arrive at least 72 hours before the time of the meeting.
The message appointing or instructing a proxy making use of the CREST service must be transmitted so as to be received by Computershare ID R009 not later than 48 hours before the time fixed for the meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST applications host) from which the issuer’s agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. No messages received through the CREST network after this time will be accepted.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that CRESTCo does not make available any special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed (a) voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
4 The completion and return of a form of proxy or voting instruction form will not preclude a member entitled to attend and vote at the meeting from doing so if he or she wishes.
DOCUMENTS AVAILABLE FOR INSPECTION
Copies of the directors’ service contracts, the register of directors’
interests and the contingent purchase contracts referred to in
Resolutions 10 (i) to (iv) are available for inspection at the registered
office of the Company in London; at Mutualpark, Jan Smuts Drive,
Pinelands 7405, South Africa; at Management Suite, 93 Grayston Drive,
Sandton 2196, South Africa; at Old Mutual Building, Glyn Jones Road,
Blantyre, Malawi; at Mutual Platz, 5th Floor, Post Street Mall, Windhoek,
Namibia; at Mutual Gardens, 100 The Chase (West), Emerald Hill,
Harare, Zimbabwe; and at the offices of Slaughter and May, One Bunhill
Row, London EC1Y 8YY during normal business hours on each business
day from the date of this notice until the Annual General Meeting and
in the Presentation Suite, 2nd Floor, Old Mutual Place, 2 Lambeth Hill,
London EC4V 4GG from at least 15 minutes prior to the Annual General
Meeting until the conclusion of that meeting. These documents will also
all be available in the AGM section of the Company’s website,
www.oldmutual.com, until the conclusion of that meeting.
ANNUAL GENERAL MEETING – EXPLANATORY NOTES
Resolution 2 – Dividend
A final dividend of 3.5p per Ordinary Share is being recommended
by the Board. Subject to the dividend being approved at the Annual
General Meeting, it is expected that the relevant subsidiaries of the
Company will declare to the trustees of the dividend access trusts,
which have been established in each of South Africa, Zimbabwe,
Namibia and Malawi, an equivalent amount of dividend in relation to the
estimated number of shares on those territories’ respective registers in
the respective local currencies of those territories (by reference to the
exchange rate prevailing at the close of business on 31 March 2005
(or 30 March 2005 in the case of Zimbabwe), as determined by
the Company).
Shareholders on the branch registers (or, in the case of Namibia, the relevant section of the principal register) in those territories will then receive their dividend, in accordance with the provisions of the Company’s Articles of Association, from the dividend access trust concerned, rather than from the Company.
The equivalent amounts of the recommended dividend in each of the four other currencies will be notified by the Company to each of the stock exchanges on which the Company’s shares are listed on 1 April 2005.
Resolutions 3 (i) to (iv) – Election and re-election of directors
Mr Edey and Professor Nkuhlu, who have been appointed as directors
since the last Annual General Meeting, automatically retire in accordance
with Article 94 of the Company’s Articles of Association and will seek
election at the meeting.
Mr Collins and Mr Sutcliffe retire by rotation in accordance with Articles 95 and 96 of the Company’s Articles of Association and will be seeking re-election at the meeting.
Mr Levett retires at the Annual General Meeting and will not be seeking re-election.
Biographical details of each of the directors who are standing for election or re-election accompany their photographs on pages 42 and 43 of this Report.
Each of the retiring non-executive directors is considered by the Board to be independent in character and free from any business or other relationship which could interfere with the exercise of his objective, unfettered and independent judgement. The Nomination Committee of the Company has also conducted an assessment of the performance of each of the retiring candidates and has reviewed the skills, knowledge, experience and diversity represented on the Board. Having received the results of that assessment and review, the Board recommends to shareholders the election or re-election of each of the retiring directors referred to in Resolutions 3 (i) to (iv).
The election or re-election of directors is considered a significant matter, and approval of the elections and re-elections will therefore be carried out by separate ordinary resolutions.
Subject to their being elected, Mr Edey’s and Professor Nkuhlu’s appointments are expected to last for an initial term of three years from their respective dates of appointment (i.e. until 23 June 2007 for Mr Edey and 29 February 2008 for Professor Nkuhlu) and will then be considered for renewal.
Mr Collins has been chosen to stand for re-election in recognition of his prospective change of role from senior independent non-executive director to Chairman at the end of the Annual General Meeting. Further details of his current and prospective terms are contained in the Remuneration Report on pages 44 to 52.
Details of Mr Sutcliffe’s employment contract are also contained in the Remuneration Report.
Resolutions 4 and 5 – Auditors
KPMG Audit Plc has indicated its willingness to continue in office and
Resolution 4 proposes the re-appointment of that firm as the Company’s
auditors. Resolution 5 proposes that the Audit Committee be authorised
to determine the auditors’ remuneration.
Resolution 6 – Approval of the Remuneration Report
In accordance with the Directors’ Remuneration Report Regulations
2002, an advisory resolution will be proposed to approve the
Remuneration Report on pages 44 to 52. A summary of that Report
is set out in the Annual Review and Summary Financial Statements.
The Remuneration Report includes details of the members of the
Remuneration Committee and the Company’s policy on directors’
remuneration, and reports on the remuneration arrangements
in place for the executive directors and non-executive directors.
The full version of the Remuneration Report can also be accessed
on the Company’s website, www.oldmutual.com.
Resolution 6 is of an advisory nature only, and failure to pass the Resolution will therefore not have any legal consequences relating to existing arrangements. However, the Board will take into consideration the outcome of the vote when considering the Company’s remuneration policy.
Resolutions 7 and 8 – Authority to allot shares
In accordance with section 80 of the UK Companies Act 1985 (the “Companies Act”), it is proposed to renew the authority for the directors
to allot relevant securities up to an amount not exceeding 10% (rounded
down to the nearest £1,000 nominal) of the current issued ordinary
share capital at 28 February 2005 without having to obtain prior
approval from shareholders.
In accordance with section 95 of the Companies Act, it is proposed to renew the authority of the directors to allot equity securities for cash without first being required to offer such securities pro rata to existing shareholders in accordance with the provisions of the Companies Act. This authority relates to up to 192,720,000 ordinary shares, being 5% (rounded down to the nearest £1,000 nominal) of the issued ordinary share capital of the Company at 28 February 2005.
Resolutions 9 and 10 (i) to (iv) – Purchase of own shares
Under Resolution 9, the Board is seeking to renew the standard general
authority from shareholders to make market purchases of up to 10%
of the Company’s issued ordinary shares (rounded down to the nearest
1,000 shares). In addition, it is seeking shareholders’ approval (under
Resolutions 10 (i) to (iv)) to renew for a further year four contingent
purchase contracts, the effect of which would be to enable the
Company to repurchase its shares on the JSE Securities Exchange
South Africa and the Namibian, Zimbabwe and Malawi Stock Exchanges
respectively. These authorities, if renewed, would run in parallel with
the general authority (under Resolution 9) to purchase shares on the
London Stock Exchange and any purchases under any such authority
would be aggregated for the purposes of monitoring the overall
10% limit on purchases.
The purchase price for any shares cannot be more than 5% above the average of the middle market quotations taken from the London Stock Exchange Daily Official List for the five business days preceding such purchase (translated, for the purposes of any purchases under any of the contingent purchase contracts described in Resolutions 10 (i) to (iv), into the applicable local currency at the then prevailing exchange rate). Any shares purchased under the authority granted by Resolution 9 or pursuant to any of the contingent purchase contracts to be approved under Resolutions 10 (i) to (iv) will either be cancelled or may be held as treasury shares (see the following paragraph).
In accordance with the Companies (Acquisition of Own Shares) (Treasury Shares) Regulations 2003, companies may now retain any of their own shares that they have purchased as treasury stock with a view to possible re-issue at a future date, rather than cancelling them. If the Company were to purchase any of its own shares pursuant to the authorities sought in Resolutions 9 and 10 (i) to (iv), it would consider holding them as treasury stock, provided that the number did not at any one time exceed 10% of Old Mutual plc’s issued share capital. This would give the Company the ability to re-issue treasury shares quickly and cost-effectively, and would provide the Company with additional flexibility in the management of its capital base.
The authorities under Resolutions 9 and 10 (i) to (iv), if approved, will only be exercised if market conditions make it advantageous for the Company to do so and the Board considers this to be in the best interests of shareholders generally.